Ensuring sensitive data is well protected
In the same way an organization takes care of its employees, customers, and finances, it also needs to ensure its sensitive data is well protected. Data security is mandated by regulations such as HIPAA, SOX, and GDPR and to ensure compliance, organizations have a duty to safeguard data privacy by preventing unauthorized access.
In theory, the principle behind data security sounds relatively simple. In practice, data security presents a major challenge for organizations, especially when you consider the large volumes and different types of data generated, stored, sent, and received on a daily basis, and the complexity of today’s hybrid IT environments.
Data security is the practice of identifying and protecting sensitive data, and ensuring it remains secure throughout its lifecycle. The data that requires protection is dependent on the compliance regulation or standard that governs the organization – this could be by:
- Industry, such as the Protected Healthcare Information (PHI) privacy rule, or by
- Data type, such as Payment Card Information (PCI) or Personally Identifiable Information (PII)
Data security solutions facilitate the proper handling of this data, helping organizations achieve and maintain compliance through the management and control of data at rest, in use, and in motion.
What is Data Security?
Data security is both a mindset and a coordinated, concrete set of efforts and software solutions deployed throughout an organization designed to comprehensively protect data transmitted each day at all stages of its journey.
For comprehensive data security, organizations need to add a layer of protection so that each stage of data is protected throughout its journey for end-to-end security.
Ideally, your data security position should include solutions that can understand and classify your data, detect and prevent leaks, and secure and protect data both at rest and in motion.
Read more: What is Data Security?
Data security methods
People, process, and technology all play a key role when it comes to how data security is applied. To reduce risk and meet data protection and privacy regulations, safeguarding methods need to include a combination of access, security, and organizational controls.
Access to sensitive data needs to be restricted both physically and online. Systems, networks, and applications need the appropriate administrative and security controls, and employees need policies that allow them to understand and implement industry best practices.
How Do Data Security Solutions Work?
Data security is a must for any organization, but how do data security solutions work? Data security solutions help organizations know what data they have, where it lives, how it is shared, and who has access to it. In a nutshell, data security solutions work by providing visibility and security at the same time.
Data security solutions not only focus on preventing malicious or accidental access to data they also focus on protecting the data (and even the hidden metadata) that can contain sensitive information.
Modern solutions can utilize cloud-based applications and operate within a hybrid IT environment. Robust solutions can secure data no matter where it resides or how it gets from point A to point B, minimizing internal and external threats.
Best Practices for Safe Data Sharing
This eBook digs into best practices for securing and protecting confidential information. We also cover common use cases where information is exploited, security gaps you may face in your technology stack, and how to take a layered approach to data security.
Data security solutions from HelpSystems
HelpSystems provides tools to help improve your organization’s data security and compliance posture. Our data security solutions allow you to understand your sensitive data and keep it secure throughout its lifecycle, no matter where it resides (on premise or in the cloud), or how it’s shared.
The foundation of a solid data security strategy begins with data classification. Identify and prioritize the data you need to protect, including critical unstructured data such as intellectual property. Our classification solutions offer essential management and control of your data to ensure compliance – and our experts work with you to select the best solution to fit your needs.
Adaptive Data Loss Prevention (DLP)
Minimize the risk of a data breach by automatically removing sensitive data from emails and documents as they are sent or transferred to and from the cloud. Adaptive DLP applies an additional layer of real-time sanitization to protect your organization from phishing, ransomware, and other Advanced Persistent Threats.
An automated MFT solution provides a secure and compliant way to share data within and outside your organization, all through a centralized platform. With the addition of Adaptive DLP, you can ensure that files sent and received do not contain any sensitive data or unwanted cyber threats.
Encrypting data at rest and in motion is a key requirement for many regulations and is your last line of defense to ensure your sensitive data does not fall into the wrong hands. Our solutions can limit the impact of a data breach as the data cannot be decrypted without the appropriate key.
Encrypt and control access to your crown jewels, wherever the files travel. Our digital rights management solution allows you to secure, track, audit, and revoke access to sensitive data such as intellectual property and PII – so that what makes your company unique stays protected.