SAFEmail - Labelling (Protective Marking) and capability checking for Microsoft's Office Outlook client.

SAFEmail extends the basic message functionality within Microsoft Outlook to support labelling or protective marking and capability checking with medium and basic grade environments of a military messaging handling system. In addition, it enables selective archiving of high value messages and provides an enhanced level of administrator management.

Before sending the message, the sender uses customised forms to assign an appropriate protective mark or label such as ‘Classified’, ‘Secret’, ‘Personal’, ‘NATO-in-Confidence’ etc., to the message. SAFEmail then checks that the recipient has the correct clearance to view the message according to its protective mark. SAFEmail’s user security checks work for both internal and external email recipients to ensure that sensitive / classified information can only be viewed by those authorised to do so.

Using the optional Security Module, SAFEmail can be configured (if required) to allow the user to apply a digital signature and/or encryption to messages. This capability supports the confidentiality and integrity functions required in a formal messaging system.

The protective marking (labelling) dialog that appears prompting the user to label the message after clicking the Send button in Outlook.

Key Features

Label Creation

Prior to sending the message, SAFEmail sets a protective mark or label to the message. This is via a simple dialogue to the sender offering a choice of configurable marks.

Send Checker

Once the protective mark has been set, SAFEmail checks that the intended recipients are cleared to receive a message at that classification, thus preventing information being sent to an unauthorised individual.

Message Encryption (Security Module)

Message encryption is used to ensure message confidentiality, especially across public networks. Server-to-server encryption allows more operational flexibility.

Integrity of Content, Reader and Sender (Security Module)

Digital signatures are used to guarantee the message’s integrity has not been altered since it left the sender’s desktop, that it was sent by the named individual (i.e. no spoofing), and that it was definitely read by the intended recipient.

Configuration and Admin Tool

The client component can be centrally configured and deployed using a centrally scripted installation process. Options include the number of marks supported, the wording and positioning of the marks within the message, and the wording of any messages encountered due to a mark and recipient clearance mismatch.

Mail-guard Integration

By adding the security mark to either the message’s Subject Field or First Line of Text (FLOT), compatibility is guaranteed with the most popular email compliance and border control guards.

Key Benefits

• Supports the requirements of medium and basic grade users within a military message handling environment.
• Prevents inadvertent distribution of sensitive / classified information to unauthorised individuals.
• Enables message confidentiality and integrity.
• Intuitive user interface requires minimal training.
• Provides for efficient intelligent archival according to the protective mark.
• A configurable and centrally managed system.
• Full seamless integration with Microsoft Active Directory, Outlook and Exchange.

Further information

Please contact us with your questions